Terms & Privacy

Except as stated below, the contents of this Web site may not be copied, reproduced, distributed, republished, downloaded, displayed, posted or transmitted in any form or by any means without the prior express written permission of Chepstow School. You may not distribute, display or copy any of the contents of the pages contained in this Web site to third parties including, but not limited to 'caching' any material on this Web site for access by third parties and 'mirroring' any material on this Web site.

You may print or download to disk the contents of a page of this Web site for the sole purpose of private and personal non-commercial use. You may also make an electronically stored, transient copy of the content in this Web site for the purpose of viewing it while connected to the Internet.

Exclusion of liability

The information contained in this Web site is only for informational purposes. Chepstow School does not make any warranty or representation as to the accuracy or fitness for purpose of any material on this Web site or the reliability of the access to this Web site.

In no event do we accept liability of any description, including liability for negligence (except for personal injury or death), for any damages or losses (including, without limitation, loss of business, revenue, profits, or consequential loss) whatsoever resulting from use of or inability to use this Web site. Chepstow School makes no warranty that this Web site (or Web sites which are linked to this Web site) is free from computer viruses or any other malicious or impairing computer program.

The pages contained in this Web site may contain technical inaccuracies and typographical errors. The information in these pages may be updated from time to time and may at times be out of date. We accept no responsibility for keeping the information in these pages up to date or liability for any failure to do so.

Registration of Personal Details

When you fill in a form on this Web site, you provide Chepstow School with personal information that allows us to respond to your request. This may include your name, company, position, phone number and email address. By submitting the form, you agree that you have read this privacy policy and accept the terms contained therein. Any changes to these terms will be notified on this page with at least 30 days' notice.

Information that is gathered from visitors

In common with other websites, log files are stored on the web server saving details such as the visitor's IP address, browser type, referring page and time of visit.

Cookies may be used to remember visitor preferences when interacting with the website.

Where registration is required, the visitor's email and a username will be stored on the server.

How the Information is used

The information is used to enhance the visitor's experience when using the website to display personalised content and possibly advertising.

E-mail addresses will not be sold, rented or leased to 3rd parties.

E-mail may be sent to inform you of news of our services or offers by us or our affiliates.

Visitor Options

If you have subscribed to one of our services, you may unsubscribe by following the instructions which are included in e-mail that you receive.

You may be able to block cookies via your browser settings but this may prevent you from access to certain features of the website.

Cookies

Overview

When someone visits this website, we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to different parts of the site and for system administration purposes. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities or personal information of those visiting this website without making that clear.

Use of Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Most web browsers allow some control of cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org.
The cookies used on this website are as follows:

Google Analytics.

Google Analytics is a web analytics tool that helps us to understand how visitors engage with this website. It enables us to view a variety of reports about how visitors interact with the website so that we can improve it. Google Analytics uses first-party cookies to track visitor interactions. We then use the information to compile reports and to help us improve the site and target our marketing. These cookies are used to store information, such as the time that the current visit occurred, whether the visitor has been to the site before and what site referred the visitor to the web page. Google Analytics collects information anonymously and reports website trends without identifying individual visitors. You can find out more about Google analytics and its policies at http://www.google.com/analytics/learn/privacy.html
You can opt out of Google Analytics without affecting your use of this website - for more information on opting out of being tracked by Google Analytics across websites you use, visit this Google page:
http://tools.google.com/dlpage/gaoptout

YouTube.

We may embed videos via YouTube, and pages with embedded videos may set cookies on your computer, which are used to track interactions e.g. the number of times a video has been watched or shared. To find out more please visit YouTube's embedding videos information page and privacy policy: http://www.youtube.com/t/privacy_at_youtube

Google+.

Some pages on the site may be integrated with Google+ for sharing content, liking content, and displaying content from Google+. These links may cause cookies to be set on your computer. To find out more please visit Google's privacy policy:
http://www.google.com/policies/privacy/

Facebook

Some pages on the site may be integrated with Facebook for sharing content, liking content, and displaying content from Facebook. These links may cause cookies to be set on your computer. To find out more please visit Facebook's privacy policy: http://www.facebook.com/about/privacy/

Twitter

Some pages on the site may be integrated with Twitter for sharing content, liking content, and displaying content from Twitter. These links may cause cookies to be set on your computer. To find out more please visit Twitter's privacy policy: http://twitter.com/privacy

Cookies for Registration and Login

This website uses cookies for registration and login to authenticate you as a registered user, giving you access to your profile/account and certain areas of the website which you need to be registered to use. These are an essential part of the website's normal functioning, and some parts of the website may not work if they are blocked.

IP Addresses

This website logs IP addresses (the location of your computer on the Internet) for systems administration and troubleshooting. The sequence of pages visited may be used to improve the site structure and layout.

Data Security

To prevent unauthorized access, maintain data accuracy and ensure the appropriate use of information, we have put in place appropriate procedures to protect the information we collect online.

Policy on sharing Information

Chepstow School does not share the information it gathers with advertisers. We will not release personal information about you as an individual to third parties, except under the circumstances described in Compliance with Legal Process (below). We will send you all the personal information you provided to us on request. Note that for security reasons this information will only be sent to the email address stored for the associated individual.

Compliance with Legal Process

We may disclose personal information if we are required to do so by law or we in good faith believe that such action is necessary to comply with the law.

Removing and Correcting Personal Information

Upon request, Chepstow School will:

  1. Remove your personal information from our database;
  2. Correct personal information that you state to be erroneous;
  3. Allow you to opt out of further email contact.

Please send opt-out and change-of-details requests to info@chepstowschool.net

External Sites

Chepstow School is not responsible for the content or the privacy policies of any Web sites to which it may link.

Law governing the Terms

Use of this Web site and these Terms shall be subject only to the laws of England and Wales which shall exclusively govern the interpretation, application and effect of all the above permissions, exclusions, licences and conditions of use.

Jurisdiction

The Courts of England and Wales shall have exclusive jurisdiction over all claims or disputes arising in relation to, out of or in connection with this Web site and its use and these Terms.

Where national regulatory authorities have jurisdiction over the contents of this Web site, we have attempted to ensure compliance with the requirements of such regulatory body. However, some of the information in the pages contained in this Web site is not to be accessed from certain jurisdictions and no representation or warranty is made as to whether the information available in this Web site complies with the regulatory regime of countries from which the pages in this Web site should not be accessed.

GDPR Policy

  1. We (Chepstow School) do not and shall not in any circumstance sell or give your personal data to third parties, unless required to by a court order or judgement. The only circumstances under which we may authorise third parties to process or store your data on our behalf are outlined below.
  2. Unless expressly advised to the contrary, we nonetheless reserve the right to mention you in the context of recommending your professional services to third parties if we believe that your services may be of interest or value to them.
  3. Consent to be added to our newsletter mailing list may be presumed in the absence of express instructions to the contrary if you are an existing customer of Chepstow School or if you have voluntarily given your business card to a representative of Chepstow School. This is in accordance with the General Data Protection Regulation (2016)[1] consideration (47) (p. 27) and Article 6 part 1. (f) (p. 119). Our mailing list data are stored on a third-party server.
  4. Consent to be included on our newsletter mailing list may be revoked by any subject at any time by expressing to Chepstow School a wish to be removed or unsubscribed from it either in writing or by electronic communication from a verifiable source.
  5. Consent for us to retain any electronic, postal, telephone-based and live communications made to Chepstow School, and / or notes or other records of these, analogue or digital, in the legitimate interest of our ability to efficiently serve your needs whether in the present or in the future, will be presumed in the absence of express instructions to the contrary at or after the time that the communications occur.
  6. Consent for us to retain such communications or records thereof may be revoked by any subject at any time by asserting in writing to Chepstow School the right to be forgotten. In such circumstances, we will make every effort to permanently destroy all such records within a period not exceeding sixty (60) working days.
  7. If in the course of carrying out our services to you we require access to confidential information, we shall exercise due care to protect this information.
  8. We reserve the right to share data, where that is necessary, with a trusted external services.
  9. We may on occasion outsource certain operations to trusted individuals or companies not in our direct employment. These individuals / companies will have agreed to abide by our own privacy and data protection policy.
  10. Individuals with whom we have had contact have the right to request a copy of the personal data that we hold about them. In such cases, they will be required first to prove their identity in order to protect the true individuals regarding whom such requests are made. The time taken to process such requests will subsequently be charged at our standard hourly rate.
  11. Privacy by design is achieved by appropriate processes and regular annual training and refresher sessions for our staff to ensure that they are aware of the importance of keeping personal data private, whether the data belong to parents, children, pupils or anyone else. From April 30th 2018, all our staff and any non-directly-employed parties represented in clause 9 above will be required to sign a non-disclosure agreement regarding client data to which they may have access in the course of carrying out their duties.

This page was last updated on 5th November, 2019. Updates to this policy may be posted here from time to time.